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A photograph of an event at the students' union with multi-coloured flags across the ceiling.

Room Bookings and Event Planning (Officers only)

Room Bookings and Event Planning (Officers only)

There are several areas on campus you can host events as a student officer. If you are a full time officer you can book a space in union house (bookable rooms or Hive) using YesPlan. If you are a part time officer, you can book a space in union house (bookable rooms or Hive) by contacting your mentor or a member of the SU Voice team.

Union House Bookable Spaces

Hive Stalls, Dorothy’s and LCR bookings

Our Bookable Rooms in Union House can be booked from 9am-10pm subject to availability and unless stated otherwise.

Exhibition Space

The Exhibition Space is uniquely situated within Union House to showcase innovation and intrigue our student population. With its open, minimalist and most importantly customisable design, this versatile space is perfect for exhibitions, activations and smaller-scale pop-up events – ideal for an intimate yet impactful experience. There is removable furniture at your disposal, light switch systems and a customisable floor plan.

Bookable Room 1

Capacity

Seminar Style – up to 50

Standing Reception (incl. Greenroom 2) – up to 60

Bookable Room 2

Capacity: up to 15

Bookable Room 3 (FTO's and SU Staff Only)

Capacity: up to 10

Bookable Room 4 (Dance studio)

Capacity: up to 15

Bookable Room 5

Capacity: up to 20

Bookable Room 6

Capacity

Standing Reception – up to 60
Seminar Style – up to 50
Standing Reception (incl. Dorothy’s) – up to 120

Bookable Room 9

Capacity

Standing Reception – up to 60
Seminar Style – up to 50
Standing Reception (incl. Dorothy’s) – up to 120

Dorothy’s and LCR

It is possible to book out Dorothy’s Bar completely or Bookable Room 6 and have access to the bar next door.To enquire about booking Dorothy’s, please email our Venues Team via barsu@uea.ac.uk.

University spaces

Student officers are able to book some rooms around campus. There are important rules and regulations regarding student use of these rooms, including alcohol and health and safety regulations.

Before submitting a request to book a room, you need to fill out a risk assessment and send this to the SU Voice team a week before your event latest:

Outside spaces

For outdoor events, or events that include an outdoor element, you'll need to use the Events Notification System. You should receive confirmation about your event or a follow up requesting more information within two weeks. For guidance, please view their 'Hosting an Event at UEA' webpage.

BBQs on campus

For BBQs for fewer than 26 people, you can use Booker.